This page serves as a reference for the Guide Program coordinator, who reviews applications, matches new contributors to Guides, checks in with participants, and reviews feedback from participants to inform future iterations on the program.
Reviewing Form Submissions
Review form submissions in the Guide Program Responses spreadsheet in the Training Team’s Google Drive folder. Note that this spreadsheet is private in order to keep contact information and anonymous feedback private, so please request access to this document from a Team RepTeam Rep A Team Rep is a person who represents the Make WordPress team to the rest of the project, make sure issues are raised and addressed as needed, and coordinates cross-team efforts. if needed. The spreadsheet consists of three tabs:
- New Contributors: Responses to the New Contributor Interest Form. See the section below, Reviewing New Contributor Applications.
- Guides: Responses to the Guide Application Form. See the section below, Reviewing Guide Applications.
- Feedback Form: Responses to the Guide Program Feedback Form. See the section below, Program Feedback.
Reviewing New Contributor Applications
- Verify the information on the application submissions by checking if the WordPress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/ profile and SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. username are valid.
- Check the notes for any points of concern (e.g., they are trying to find a mentor for a different Make team).
- If all looks good, you can continue to match the new contributor to a Guide.
Reviewing Guide Applications
- Verify the information on the application submissions by checking if the WordPress.org profile and Slack username are valid.
- Check for any points of concern (e.g., they are actually new a contributor and not experienced).
- If all looks good, you can add the Guide to the list of current guides, and continue to match them with new contributors.
Matching New Contributors to Guides
Once you’ve identified a pairing, send the Guide the following information about each new contributor:
- Slack Username
- .org profile
- Areas of Contributions
- Roles of interest
- Timezone in UTC
- Language(s)
- Notes and/or any comments about the contributor
In the “New Contributors” tab on the Guide Program Responses spreadsheet, fill out these sections: Notes, Guide Assigned, Started, and Ended. Notes can include dates of any actions taken, such as the date on which you reached out to the contributor.
Introducing New Contributors to Guides
Start a new DM in Slack that includes the New Contributor and Guide to introduce them. You can use the following message as a guide, but feel free to put your own personal spin on it:
Hello, @CONTRIBUTOR! My name is NAME and I’m a contributor to the #Training team. I am happy to let you know that you will be participating in the Guide Program, and I’d like to introduce you to your Guide to the Training Team, @GUIDE!
I will also be adding you to the #training-guide-program channel, where all participants can connect, ask questions, and share resources and experiences.
I’ll leave it up to you two to determine when you’d like to kick off the program, and how you’d like to communicate, but it is expected that you will complete the program within a month.